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Check Out These 5 Microsoft Office 365 Tips

Do you ever feel like your “spinning your wheels” when it comes to juggling administrative tasks? You’re not alone. If you have limited “hands on deck” you need a software solution to help you manage the multitude of things you must deal with every day.

This is where Microsoft Office 365 comes in handy.

As your trusted Washington DC Microsoft Support & Office 365 experts…We’ve listed some tips to help you multitask and get things done quickly.

1. Want To Check On Something When You’re In A Microsoft Teams Meeting?

Microsoft Teams brings together the capabilities of Office 365 to provide a great hub for teamwork. But, sometimes when you’re in a Team meeting, you need to quietly sneak away and perform another function. Here’s how to do this:

  • Click outside of the meeting you’re participating in. When you do this, the Teams meeting window changes into a smaller window at the top of your screen.
  • Go ahead and check out what’s happening on your email or elsewhere.
  • Quickly return to the meeting by clicking on the small Teams window at the top of your screen.
  • Instantly, you’re back in the meeting without anyone knowing you left for a short while.
  • You can even do this from your iOS, Android or Windows Phone!

2. Need A Little Help Finding Files?

Use the new Timeline feature to make it easy for you to find what you’ve been working on within the past 30 days. This is so much easier than looking through tons of emails, documents or folders. And, you can even do this if you worked on a Windows 10 PC with Microsoft Office 365 on a different computer, iOS or Android device!

3. Setting Up A Group Meeting Can Be Like Herding Cats! Office 365’s Scheduling Assistant Can Help

With the free/busy info in Exchange Online, you can see who’s available for a meeting and who isn’t. No more sending emails back and forth trying to get everyone together. All you need to do is:

  • Create a meeting invitation in Outlook.
  • Add the names of people in from your Outlook contacts that you want to invite.
  • Select the Scheduling Assistant.
  • Find a time that works best for everyone and hit the Send button.

4. Hate Creating Distribution Lists? Office 365 Makes It Easy

Setting up distribution lists usually means sending contact names to your team. This just takes too much time. And, if someone isn’t included, they may miss important email messages. Groups for Outlook prevents this by allowing you to easily create group emails.

Plus, it lets you create a shared workspace for your team’s collaboration. You can also share files, calendars, inboxes, and even OneNote files. Here’s how to set it up:

  • Open Outlook.
  • Choose “New Group” on the Home tab.
  • In “Create Group,” fill in details like name, email ID, description, classification, and privacy level.
  • Choose “Advanced Options” and check the group conversations box so members receive emails in their personal inbox. Or leave it unchecked if you want them to access your mail from the group’s inbox.
  • Hit “Create.”
  • Finally, add members, description, a display image for the group, and click “OK.”
  • You can also add members after you create the group if you want to!

5. Need To Quickly Set An Out Of Office Message?

Did you get called for an impromptu meeting where you’ll be away from your email? You can quickly set up your out-of-office emails right before you bolt out of the office. Follow these steps.

  • In your Outlook Inbox click File.
  • Select Automatic Replies (Out of Office).
  • In the next window click the radio button for “Send automatic replies.”
  • Create a short message like, “I’m out of the office for the rest of the day. I’ll be back tomorrow morning (date) at 8am and return your message then. Thank you!”
  • Simply turn off the automatic reply when you return.

Did you like this article? There are plenty more on our website where you and your staff can get and stay educated!