(703) 288-9767    NTC Store
NTConnections Blog

NTConnections has been serving the Reston area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: How to Write a Better Email

Tip of the Week: How to Write a Better Email

Writing an email is one of the most prevalent methods of communication in the business world, but it’s not as easy as you might think. There are considerable details and intricacies to mastering this art, and we’re here to help. By the end of this blog article, you’ll be armed with five tips to write the most effective email that you can.

Keep It Short
Nobody wants to read a long message in their email. After all, they likely have more pressing matters to attend to, and many more messages that they have to read. Therefore, it makes sense that you get right to the point when you have to send an email. Try to include only information that’s absolutely critical. Remember, concision is the friend of any businessperson, as they only have so much time in a day to read and respond to messages that aren’t mission-critical.

Present a Clear Subject Line
Similarly, you want to use only the most clear and concise subject lines, as anything less could mislead the recipient into thinking that the message either isn’t important or doesn’t warrant immediate attention. Basically, you want to provide enough information in the subject line to give the recipient a reason to open it.

Personalize the Email
You shouldn’t be copying and pasting a catch-all message into an email. You should take the time to personalize each message that you send so that it looks as authentic and genuine as possible. You should always use your full name, as well as the organization you belong to--especially if you are sending messages to vendors or clients.

Perform a Spelling and Grammar Check
Nothing is more embarrassing than making a major spelling or grammar error in an important email. Thankfully, this can be avoided by giving your message a quick proofreading before hitting the Send button. Try to avoid statements in all caps, as they can create a subtext that you don’t necessarily want to convey.

Keep it Business-Friendly
If you’re going to send a bunch of memes or other fun things to your employees, it’s best not to do it through email. It’s one thing if you have a dedicated email thread designed for sharing information unrelated to work, but when you have your employees sending things that have no place in a professional environment, you get clutter (and a general lack of focus), both of which can create an unproductive workplace environment.

For more information on how to make the most of your email, reach out to us at (703) 288-9767.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, 18 February 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Cloud Privacy Best Practices Hackers Business Computing Microsoft Productivity Backup Malware Hosted Solutions Internet Mobile Devices Google Efficiency Business IT Support VoIP IT Services Managed Service Provider Email Miscellaneous Innovation Server Workplace Tips Disaster Recovery Business Continuity Data Windows Upgrade Network Software Network Security Hardware Business Management Save Money Saving Money Communication Computer Smartphones Android Mobile Device Management Virtualization Holiday Managed IT Services User Tips Microsoft Office communications Browser Smartphone Outsourced IT Windows 10 Data Backup WiFi Operating System Mobile Computing Computers Cybercrime Hacking Chrome Small Business BYOD Social Media Remote Monitoring IT Solutions Big Data Alert Application Apple Managed IT Services Proactive IT Avoiding Downtime Ransomware Passwords Office Marketing Budget Social Engineering Collaboration The Internet of Things Employer-Employee Relationship Quick Tips Cloud Computing Automation Data Recovery Information Technology Recovery Going Green Remote Computing Telephone Systems Mobility Health Bring Your Own Device VPN BDR spam Gadgets Compliance App Wireless Technology User Error Gmail How To Private Cloud Vendor Management Managed IT iPhone Save Time Firewall Two-factor Authentication Internet of Things Bandwidth Cybersecurity Artificial Intelligence Networking Vulnerability Data Security Office Tips Lithium-ion battery Document Management Risk Management PowerPoint Website Business Intelligence Excel Mouse Antivirus Phone System IT Support Content Filtering Money Downtime Redundancy History Tablet Office 365 Windows 10 Analytics Data Management Router Value Retail Memory Search Work/Life Balance Best Available eWaste People Programming Identity Theft Network Congestion Hard Drives Trending Facebook Credit Cards Public Cloud Apps IT Consultant Phishing DDoS Physical Security Humor Saving Time Robot Statistics HIPAA Environment Google Drive Online Currency Data Storage Human Resources SaaS Outlook Word Printer Training Law Enforcement Safety Solid State Drive Government Flexibility Current Events Meetings HaaS Administration IT Management Maintenance Fax Server Black Market Entertainment Workers Running Cable IT Plan Business Owner Skype Unified Threat Management OneNote CES Unsupported Software Internet Exlporer Mobile Office Customer Relationship Management Data storage Intranet Biometrics Software Tips Sports Debate Remote Work Bluetooth Unified Communications Tablets Internet exploMicrosoft Telephony Monitor Computer Accessories Root Cause Analysis Notifications Blockchain Google Docs YouTube USB Patch Management Theft Video Surveillance Advertising Start Menu Reputation Cameras Wearable Technology Consultant Data loss Staff Social Voice over Internet Protocol Audit HBO NarrowBand Education Scam Cortana Mobile Customers Printer Server Best Practice Charger Social Networking Multi-Factor Security Screen Mirroring Frequently Asked Questions Chromecast Worker Commute Piracy Fraud Google Apps Analyitcs Hybrid Cloud Professional Services User Computer Care Lifestyle Cast Tip of the week Company Culture Laptop Settings Licensing Amazon Windows 8.1 Update Distributed Denial of Service Infrastructure Samsung Tools Spam Blocking Twitter Virtual Desktop Data Protection Amazon Web Services Windows Server 2008 Touchpad IT service Keyboard Password Manager Virtual Reality Crowdfunding Relocation Uninterrupted Power Supply Comparison Online Shopping Windows 7 Domains Computer Fan IaaS Business Mangement Bloatware Botnet Data Warehousing Cleaning Print Server Customer Service Applications Specifications Evernote Files Regulations Windows Media Player FENG Productivity Recycling Entrepreneur Password Travel Tech Support Wi-Fi Millennials Wireless Charging Hacker Colocation Servers Net Neutrality Computer Repair Hiring/Firing Electronic Medical Records Criminal Cost Management WIndows 7 Shadow IT Workforce Hosted Solution Fiber-Optic Science Computing Infrastructure Flash Wireless Managing Stress Streaming Media Instant Messaging Legal Software as a Service Shortcut Telecommuting Cables Windows 8 LinkedIn End of Support Sync Touchscreen Virus SharePoint Encryption Content Management Mobile Device Update IBM Emergency Webinar Worker Supercomputer Content IT solutions Rootkit Video Games Knowledge Audiobook Netflix Digital Signature Scalability Politics Transportation How to webinar Benefits PDF Loyalty Conferencing Smart Technology Windows 10s Battery Experience Two Factor Authentication Assessment Music Television Troubleshooting Users Techology Public Computer Employer Employee Relationship Data Breach Automobile Books Emails CrashOverride