(703) 288-9767    NTC Store
NTConnections Blog

NTConnections has been serving the Reston area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Microsoft Office has long been a valuable asset for all types of businesses, but would you be surprised to hear that most organizations don’t take full advantage of it? All of the most recent editions of programs like Microsoft Word, Excel, and PowerPoint are designed with powerful, user-friendly interfaces that allow your business to do lots of neat things. In fact, you can create a professional envelope for your organization, add a list of contacts from a CSV file or from Outlook, and so much more.

Step 1: Open a New Document
Blank Page

Step 2: Access the Layout Menu
Layout

Step 3: Change the Size of the Page
You want the page to be set to the proper envelope size. If you need to know what size your envelopes are, try checking the box. #10 is generally the traditional letter envelope.
Envelope 10

Step 4: Check the Layout
Before proceeding, make sure that the layout has changed to the proper size.
Envelope 10 Resize

Step 5: Go to the Insert Tab and Select Text Box
Insert Tex Box

Step 6: Use the Simple Text Box Option
This will be used for your return address.
Insert Tex Box2

Step 7: Update the Address and Draft the Text to the Desired Location.
Drag to Position

Step 8: Remove the Border Around the Text Box
You can do this by right-clicking the box and selecting Format Shape. Switch the radial button from Solid Line to No Line.
Remove Border

Step 9: Style and Brand Your Return Address
You can use the Font options to customize the appearance of your return address. Make sure you don’t forget your logo.
BrandingAddress

Step 10: Start Your Mail Merge
First, let’s add another Text Box. You should remove the standing text and leave the cursor right where it is in the box.
Mail Merge 5

Step 11: Load Your Contacts
To do this, access Select Recipients and check the source of your contacts. You’ll need a CSV file for this next step.
Mail Merge 1

Step 12: Select Address Box. This appears in the text box that you created earlier.
Mail Merge 6

Step 13: Follow the Directions to Format Your Address
Mail Merge 4

Step 14: Preview Your Results
Use the Preview Results option to check that the addresses are displaying properly, are simple to read, and fit on the envelope. This might change depending on how many recipients you have. Just scroll through them to ensure that the formatting remains the same throughout them all.
Mail Merge 7

Step 15: Save or Print
That just about wraps it up. You can finish your work or print them out as you see fit.
Mail Merge 8

For more great tips and tricks, subscribe to NTConnections’s blog.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, 21 September 2017

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Tip of the Week Technology Best Practices Cloud Privacy Hackers Business Computing Productivity Microsoft Backup Malware Hosted Solutions Internet Efficiency Mobile Devices IT Support Google Business Miscellaneous IT Services Managed Service Provider Server Workplace Tips VoIP Innovation Data Disaster Recovery Business Continuity Network Upgrade Hardware Email Windows Save Money Saving Money Business Management Computer Software Mobile Device Management Communication Virtualization Browser Smartphone Smartphones User Tips Microsoft Office Network Security Windows 10 Holiday Hacking Android BYOD Social Media WiFi Operating System Mobile Computing Computers communications Managed IT Services IT Solutions Cybercrime Chrome Application Apple Office Marketing Budget The Internet of Things Big Data Quick Tips Small Business Outsourced IT Automation Proactive IT Information Technology Passwords Going Green Remote Computing Collaboration Health VPN Managed IT Services Alert spam Employer-Employee Relationship Remote Monitoring Avoiding Downtime Managed IT Wireless Technology Mobility User Error Bring Your Own Device Vendor Management Ransomware Recovery iPhone Save Time Gadgets Social Engineering Firewall App Private Cloud Bandwidth Compliance Networking Mouse IT Support Office 365 PowerPoint Excel Data Backup Phone System Antivirus Downtime Telephone Systems History Tablet Gmail Lithium-ion battery Analytics Retail Memory Search Customer Relationship Management Intranet How To Best Available Safety People Programming Network Congestion Redundancy Meetings HaaS Fax Server IT Consultant Cloud Computing Black Market Law Enforcement Data Management Solid State Drive Humor Internet of Things Saving Time Statistics Document Management Data Storage Internet Exlporer Risk Management Data storage Online Currency Biometrics Windows 10 Business Owner Website Outlook Printer Flexibility Office Tips Content Filtering Hard Drives Current Events Cybersecurity Facebook Administration Maintenance Entertainment Router Running Cable Physical Security DDoS Value Unified Threat Management Robot Skype Unsupported Software BDR Google Drive Public Cloud Mobile Office Environment Virus Virtual Desktop Touchscreen LinkedIn Software Tips Touchpad IT service Human Resources Phishing Telephony Debate Relocation Vulnerability SaaS Hybrid Cloud Virtual Reality Computer Accessories Training Artificial Intelligence Data Security Uninterrupted Power Supply HIPAA Domains Start Menu Spam Blocking Government Audit IaaS Bloatware Cameras Customer Service Video Surveillance HBO Cleaning Consultant Trending Mobile Education Screen Mirroring Entrepreneur Printer Server Apps Frequently Asked Questions Tech Support Professional Services Hacker Piracy Computer Fan Cast Worker Commute Cost Management Applications Two-factor Authentication Tip of the week Shadow IT Tools User Wireless Files Science Company Culture Licensing FENG Streaming Media Instant Messaging Shortcut Windows 8.1 Update Samsung Windows Server 2008 Workers Word SharePoint Colocation Twitter Windows 8 Business Intelligence Encryption Sports Bluetooth Crowdfunding Windows 7 Botnet Monitor Hosted Solution eWaste Computing Infrastructure Tablets OneNote Data Warehousing Notifications YouTube USB Money Regulations Travel Print Server Reputation Wearable Technology End of Support Windows Media Player Social IT Management NarrowBand Servers Customers Internet exploMicrosoft Social Networking Net Neutrality Hiring/Firing Root Cause Analysis Computer Repair IT Plan Best Practice Chromecast WIndows 7 Flash Patch Management Advertising Analyitcs Data loss Laptop Managing Stress Settings Sync Distributed Denial of Service Charger Scalability Politics Transportation Computer Care How to webinar Benefits PDF Loyalty Keyboard Conferencing Windows 10s Smart Technology Battery Experience Two Factor Authentication Assessment Music Productivity Password Wi-Fi Television Troubleshooting Electronic Medical Records Techology Public Computer Employer Employee Relationship Legal Automobile Data Breach Emails Books CrashOverride Mobile Device Work/Life Balance IBM Webinar Data Recovery Emergency Worker Users Content Supercomputer IT solutions Rootkit Video Games Audiobook Knowledge Netflix Scam