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If you don’t know what you’re doing, things can “blow up in your face” when you try to migrate your data into SharePoint. If the migration isn’t straightforward, you can even lose your data. This is why you should rely on a SharePoint Migration Expert in the DC Area with a depth of knowledge about this Microsoft solution.

For those of you that aren’t using SharePoint or don’t know what it is, we’ll go over a few points before we get into the migration details.

What Is SharePoint?

SharePoint is a popular solution from Microsoft that many businesses can benefit from. It can simplify the way you work, help you and your staff easily access and share information, provide data security and even help you meet regulatory requirements.

What Can SharePoint Do?

  • With SharePoint, you and your staff can more easily locate, organize and share your business-critical information.
  • You can set permissions for who has access to what data for increased security.
  • And when you couple SharePoint with Office 365, your teams can collaborate on documents, increasing their productivity and efficiency.

Is SharePoint In The Cloud Or Onsite?

When we speak about SharePoint, we can be referring to SharePoint technologies like:

SharePoint Online  This is a cloud-based service that’s hosted by Microsoft. It’s recommended for businesses of any size. You can access SharePoint Online through a subscription to an Office 365 plan, or sign up for the standalone SharePoint Online service. With SharePoint Online, you can create websites to share documents and information with your employees, colleagues, and customers.

SharePoint Server You can also deploy and manage SharePoint Server on-premises. Or take advantage of its features with a Microsoft Office 365 Enterprise subscription. It includes all the features of SharePoint along with additional features and capabilities, such as modern site pages, web parts and authoring, lists and libraries, modern search, and integrates with PowerApps, Power BI and Microsoft Flow, and the SharePoint home page.

What Is A SharePoint Migration?

This is the process of taking all the content you have in your existing file share or SharePoint, and moving it to either a new or an existing environment. Migrating SharePoint can be a nightmare if it’s not managed properly. And sometimes the problems and solutions aren’t obvious.

When Would You Need To Migrate Your SharePoint Solution?

There are many reasons why you might want to migrate your data to SharePoint:

  • You are running SharePoint and your server needs updating;
  • You are running an older version of SharePoint and want to update your version;
  • The functionality and capability isn’t up to your needs;
  • You want to move your data to SharePoint Online and host it with Microsoft;
  • You want to further customize your SharePoint solution.

Why Would You Want A SharePoint Migration Expert To Do This?

Many companies need to move volumes of data when migrating to SharePoint. And they worry about losing this valuable data.

Some businesses make the mistake of underestimating the amount of planning and the steps that must take place in a migration. Moving your data to SharePoint offers many benefits, but not if your files are lost forever.

What Can Go Wrong With A SharePoint Migration?

We’ve handled many migrations successfully. However, every now and then we run into problems.

One recently was because the client had so many files that they hadn’t cleaned up as we recommended.

We also advised that they purchase a new server, but they didn’t want to do this.

As a result, this was a problematic migration. We spent a week resolving issues, but we finally succeeded.

Here are some of the issues you can run into with a SharePoint Migration:

  • SharePoint can handle 30 million files. But it has a 300,000 file sync limit.
  • SharePoint has a 5,000 file limit in any Library for it to work correctly.

You have to pre-plan and set up things in advance to overcome these issues. If you don’t, this can result in glitches such as duplicating files, creating new name structures. Glitches that unless you’re experienced at migrating SharePoint, can result in real problems.

It’s important to find a team of experts in the Metro DC Area that understands how to help you prepare for migration. This can make the difference between a successful migration and a data disaster.

Planning Is Essential

As explained above, when it comes to pre-migration planning, experience counts.

What You Need To Do:

Decide what you want SharePoint to do for your business. What capabilities and functions will you be using the most? Survey your employees and find out what they like about SharePoint’s features and how they’ll be using them.

Your SharePoint Migration Expert should have the background to support your migration. They will do the following:

  • Meet with you to decide what data needs to be migrated.
  • They’ll need to know how many files and the size of files that will be included in the migration. This provides them with the information they’ll to determine the complexity and scope of the migration.
  • Determine if you have enough storage space for the data that you want to be migrated to SharePoint.
  • Find files that can’t be migrated. Specific extensions can’t be migrated to SharePoint, so they’ll need to locate these and let you know.
  • Work with you to find any old files that you may no longer need, or if you have older versions of a document that can be purged. This is a great time to weed out the data you no longer need or duplicates that are taking up valuable space.
  • They will conduct a readiness assessment to determine if your data is arranged in a way that it can be easily migrated. This helps to mitigate risks of data loss and to identify any potential barriers to the SharePoint migration.

Then they will proceed with the migration and:

  • Set up new SharePoint Libraries.
  • Map your files to these SharePoint Libraries.
  • Set up your user access and security.
  • Migrate your files to SharePoint.
  • Verify and Test to ensure complete functionality.
  • Set up and archive your old servers.
  • Train your users on your new SharePoint solution.

A SharePoint Migration Expert (like NTConnections) will know the best tool to use for every step of the migration, including post migration activities. They’ll ensure that your data is set up according to your company’s unique requirements and ensure it’s safely stored where your authorized users can easily access it.

Need more information? We’re always here in Reston, Virginia to help.

In the meantime, check out some of the other helpful articles about Microsoft solutions.

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